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Rent and payments

The lease ledger and the tenant balance

Every lease has a ledger of charges, payments and credits. The balance is what the tenant owes. How to read it and where to find it.

  • Updated
  • For managers

What the ledger holds

Ledger entries
EntryExamplesEffect on the balance
ChargeMonthly rent, the service charge, a deposit, a late fee, a utility bill, a repairIncreases what the tenant owes
PaymentA bank transfer, cash, a card payment, a direct debit or a cheque you receivedDecreases it
CreditAn amount credited to the tenant, such as a reduction you agreedDecreases it

Balance = charges - payments - credits, counting only entries that are not voided. A positive balance is what the tenant owes. A negative balance means the tenant has paid in advance.

Where to find it

  • The lease page shows the ledger of that lease, newest first, with the balance at the top.
  • The tenant page shows the ledger and balance across all the tenant's leases.
  • The Rent page shows every lease for a month in the rent roll and every lease that owes money under arrears.

Entries are never edited

A ledger entry cannot be changed once it is recorded. A wrong entry is voided with a reason and entered again, so the ledger always shows what happened and when. See Void a charge or payment.

Note: Each entry records who created it and whether EasyHaus generated it automatically or a person entered it by hand.

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