The stages
| Status | What happens | Who |
|---|---|---|
| Draft | You enter the amounts and dates. | Owner, admin, manager |
| Calculated | Every holder's line is worked out. Edit and recalculate freely. | Owner, admin, manager |
| Approved | Amounts are frozen. A notice PDF is created and emailed to each holder, and lines become payable. | Owner, admin |
| Paying | You mark lines paid. Failed lines wait for a retry. | Owner, admin, manager |
| Completed | Every line is paid or settled. | Automatic |
A distribution can be cancelled with a reason until it is approved. A cancelled one cannot be reopened.
Create it
- Open Distributions and choose to create one.
- Choose the property and the type: rental income, capital return, sale proceeds, interest or other.
- Enter the gross amount in the property's currency and the period it covers.
- Set the record date: holders on this date receive a share. Set the payment date.
- Add deductions with a label and an amount, for example a management fee, operating expenses or a reserve. Mark withholding tax so reports can total it.
- Check the net amount to distribute. It must stay above zero.
- Save the draft.
Calculate, approve, pay
- Choose Calculate. EasyHaus reads the ledger at the end of the record date and creates a line for every holder. See How a distribution is split.
- Review the lines. If you edit the distribution, it returns to draft and the lines are discarded, so calculate again.
- An owner or admin chooses Approve. Notices go out to every holder.
- Mark lines paid as the transfers go out. See Pay distributions and bank exports.
Important: Approved amounts cannot be changed. If something is wrong, cancel before approval, or correct it with the next distribution.
Tip: A property with no holders on the record date cannot be distributed. Choose a record date after the first settlement.